Annual Meeting Minutes
August 1, 2015
Held at the camp of
Leo and Carrie Beane
The meeting was called to order by President Runyon at 12:01. The secretary counted forty (40) in attendance. See separate sheet for those who signed in.
The president thanked:
-Carrie
Beane and MaryEllen Royce for setting up the picnic food and supplies;
-Leo
and Carrie Beane for the use of their camp and site;
-Steve
Sperry for the tent (and we were certainly in need of the protection);
-John
DiPierro for his excellent job changing the keys and locks during the last year
and to Juddy
Calder for his previous work as “keeper of the
keys.”
Secretary Royce reviewed the 2014 Annual Meeting Minutes
which were passed to each member present. She asked if there were any corrections,
omissions, or additions. If not were they to be accepted as written. Seconded
by M. Hyland. Motion approved.
Treasurer Calder passed the treasurer’s report to every
member in attendance and reviewed the budget. She explained the process used in
formulating the budget and described the pros and cons of each of the three budgets
she had presented to the Directors and Officers. One was voted upon by the
Officers and Directors and she asked for a vote to approve that one by the
membership at large. Motion to accept was moved by D. Royce. Seconded by D.
Maxwell. Discussion followed. Motion
approved. Then a motion was made to accept the treasurer’s report as
written by D. Maxwell. Seconded by R. Smith. Motion approved.
Regarding the budget and the non-dues paying members, Runyon
answered questions on resolving the R. Young issue. He reported that throughout
the winter both parties traded letters with a resolution coming in early
spring. Several years of dues went
beyond the statute of limitations, but a scheduled repayment plan has been
approved and signed by both parties along with the CPA Membership Agreement. Abiatti
is now the only member to owe back dues. Runyon was commended by the attending
membership for his persistence and continued effort to resolve the long
standing problem. He thanked the treasurer for her work.
J. DiPierro proceeded to report on his duties in changing
the locks and providing the necessary keys to the membership and to the
non-paying service providers (ambulance, TDS, Forest Service, etc.). USPS did
lose some keys sent, but in all the change was smooth. The membership thanked
John for picking up where J. Calder had left off with little or no problems. He
was asked to continue in this service as long, as or longer than Calder had.
J. Calder gave the EOM road report in the absence of road
commissioner S. Giguere. The brush has been cleaned cut and mulched along the
sides of the road. Two culverts will be replaced by the “hotel” and where a
beaver has made her home. Other than that little places will be patched up and
will be tended to as needed.
L. Beane, road commissioner for West, rode through with
director J. MacLeod and N. Kalloch. It was decided that the hill from the
Storey and Dickson road intersection up to the gate will be done this summer.
One or two new water bars will be installed. Diane Maxwell stated that she has
been at the pond for many, many years and have not seen the roads in such good
condition. She wanted to have it go on record so moved to commend the road
commissioner and his crew and to let them know they are appreciated. Seconded
by D. Royce. A new member questioned how work was prioritized. Beane said that is
with input from MacLeod and Kalloch this year. Suggestions from anyone will be
considered. Question called. Motion
approved.
Rain delay. It poured
buckets. Thanks to all who scrambled to bring the remaining food and supplies
under cover. It provided time for J. DiPierro to offer extra keys and for
friendly chatter among friends. A second thank you to Steve Sperry for the
tent. Only one little drip from a star!
The use of the gravel pits within the gate system and beyond
the gates was briefly discussed. No resolution on the use has been made. FYI:
These were owned by Tom Dickson Sr. and have been sold and resold to paper
companies. J. Child has, and will continue to work with T. Dickson Jr. and the
Maine paper company management teams to identify the pits and the stumpage
fees.
S. Runyon stated that he attended state association meeting
held this spring where there was mention of Statutory
Road Association. The CPA is a non-profit association and because of this
there is limited liability. With a Statutory Road Association the liability is
higher but a benefit is that non-paying members’ land may be encumbered. Runyon
will continue to research the issue to see if we can be both, but for now there
is no inclination to change. He will talk to a lawyer.
The slate of officers were presented by the president. They
included for:
President- Sandy Runyon
Secretary- Norm Kalloch
Treasurer- Wanda Calder
Director- Paul Saccoccia
Moved by R. Smith. Seconded by D. Royce. The president
opened nominations up to the floor for the elected position. There were none. Motion approved.
The other interested positions continued as S. Giguere, RC
for OEM; L. Beane, RC for West; and N. Kalloch for Newsletter and blog
postings.
This ended official CPA business.
For the “Good of the Cause” items.
J. MacLeod asked how many are inclined to use the winter
parking. Several raised their hand. The Huts and Trail person, after plowing
the H & T parking lot came up and plowed the upper portion of the Spring
Road last year. MacLeod would like to start a fund, separate from association
business, with donations from those who use the parking. Runyon mentioned the
system used at the East as an example that works well. MacLeod will be back to
members in the early fall.
D. Royce talked about the 2nd Annual Brush
Cutting to be held Saturday, September
12. All who would like to join in will meet at 8:30am (Storey & Dickson
intersection). A picnic will be hosted at noon for the workers at Royce’s camp.
He stated that there were 15 people who worked last year and joined in for the
fun afterwards. Come join us.
ME Royce asked if there was any interest in changing the
annual meeting picnic plans. She and Carrie Beane had thought of a Bar-B-Que,
but it was too late for this year. She suggested that perhaps D. Robinson would
cook up his famous firehouse grilled chicken. Standard fare would be included,
salad, beans, rolls, dessert and beverages. A donation pot would be put out
primarily to cover the cost of the meat. This would eliminate the need for
individuals to “carry in and carry out”
food. It was a resounding yes to the idea.
N. Kalloch stated that there is a new boat launch by the
Brookfield dam. They moved it so that it is not within the gate system. He also
talked about the state biologists proposed fish size limitations for WCP. IF&W stated that did not see enough data
to warrant changes to the current 18 -inch limit on trout. The biologist he spoke with said IF&W
will likely re-survey WCP in a few years to determine if changes are needed to
the fishing regulations. Based on the
report the older fish are in great condition, but the smaller fish are not
growing as fast. More data is needed. P. Bryant said that he fishes as often or
more than any one on the pond and that after talking with several biologists he
suggested that there may be too many fish and the smaller ones should be caught
to provide more food. Both agreed more
research is needed and both would pursue the biologists’ opinions.
ME Royce was thanked for her services as secretary and for
cleaning out the boxes and organizing 32 years of the Carry Pond Association
papers.
Motion moved to adjourn. Meeting adjourned at 2:00pm.
Respectfully submitted,
MaryEllen Royce, Secretary
