The Spring CPA director's meeting was held on Saturday, June 15th. Below are minutes from the meeting- thanks go to out to Kelley Strout for taking notes!
The annual meeting is scheduled for Saturday, Aust 3rd. Please mark your calendars for this opportunity to get together. A formal agenda will be distributed soon.
2019 CPA Spring Director's Meeting Minutes
Attendees: Kelley and Jody Strout, Larry and Regina Stowell, Bob and Elizabeth Smith, Stanley Giguerre, Paul Saccoccia, Jim Saccoccia, David Clock, Jim MacLeod, Marianne McNally, Walter Purda, Art Bridges, David Royce, Maurice and Maxine Belanger, Audrey and Norm Kolloch.
On June 15, 2019, the CPA directors meeting was held at Walter Purda's camp on Story Rd. The meeting was called to order at 10:00 AM by president Walter Purda.
Officer Updates:
Treasurer- A brief financial report given by the president as Wanda Calder was unable to attend because of a recent stroke. Our checkbook balance is $5400.00 and our savings account stands at $23,000.00. One party has not paid their annual assessment and Wanda indicated that party usually paid at out annual meeting.
Road Commissioners- Jim MacLeod gave an overview of WCP roads which he felt were overall in pretty good condition. He is going to replace a small culvert over by Dave Gradie's camp along with spreading gravel, ditching portions of the Dickson Road and spreading gravel and smoothing out pot holes on the other WCP roads. Also, Charlie Pease will continue to mow our roads this year. Jim will be looking for volunteers for water bar cleaning at some predetermined date to stay on top of some our small road maintenance issues.
The overall condition of the outlet dam at WCP was of concern as the side walls were showing signs of rot. Jim MacLeod was going to consult with Leo Beane and David Robinson about the process and permits needed for the dam repair and would report back to the directors. It was pointed out that the dam repair is not necessarily the association's responsibility.
Stan Giguerre reported that ECP and MCP roads looked pretty good and he estimated that 120 yards of gravel to be purchased from Dirigo Timberlands would adequately maintain the roads. He planned on replacing a culvert on the Mountain Road.
Paul Saccoccia reported that the Otter Ponds roads were satisfactory.
Ted Gradie asked that the association look into the possibility of getting free gravel from Wagner Timberlands in exchange for CPA members hauling and grading gravel in order to fix the Dickson Road all the way to the intersection of the Boise Road. Ted suggested that there was a letter written to the association at one time offering the gravel in exchange for trip tickets and insurance coverage evidence provided by the trucker to maintain this road. Walter will look for a copy pf this letter in our files and then contact Jerry Poulin from Wagner Timberlands.
Keeper of the Keys- John Dipierro. Since we changed keys and locks in 2014, 480 keys have been issued, 22 to service providers and 14 lost in the mail. Our treasurer maintains the key fund which now has over $1,000.00 in revenue from key sales.
Extra locks are in the possession of David, Royce, Jerry Childs, and Stan Giguerre. Spare pins are in the possession of Walter Purda 1, and Stan Giguerre 2. It was voted to increase our inventory of spare locks and pins to a total of 7 each in order to have back up for future problems. We voted to keep a special padlock on Otter Pond West gate but provide keys to members that want to use it. Stan has the supply of keys but Walter will also get some for members of WCP. Walter will talk to John and Paul Belanger to increase our inventory of keys and pins.
It was brought up that a reminder should be put on our blog about the importance of keeping all gates locked for security purposes. It was also suggested that our pins should be attached to a chain and welded to the gate in order to minimize the loss of pins.
2019 Annual Meeting- The annual meeting will be held August 3rd at the WCP boat landing. Leo and Carrie Beane are once again, very gracious in letting us use their site.
Weather permitting, the tent set up is scheduled for Friday August 2nd at 9:00 AM. Volunteers would be appreciated. Walter will contact Steve Sperry for permission to use his tent. Other volunteers for various committees and responsibilities include Marianne McNally; set up, trash cans and supplies, portable toilet, Norm Kalloch; generator, Walter and Leo; tables David Royce; 1 table, Elizabeth Smith will get 2 tables to Stan Giguerre.
Norm will post the meeting and agenda on our blog and David Royce will place meeting notices on our gates.
Jim Saccoccia recommended that everyone make a concerted effort to encourage new and existing property owners to our annual meeting as a way of meeting new neighbors and getting more youth involved in our association. His suggestion was well received.
Next, our slate of officers and Directors for the upcoming year was discussed.
Because of Wanda Calders health concerns, a plea was put out for a new treasurer. Stan Gigeurre was going to ask his daughter Ashley about the position and anyone else interested should contact the President or any other officers and directors prior to the meeting.
Jim Mcleod and Walter Purda expressed interest in serving another year in their respective positions and Bob Smith indicated he would not be able to serve another term as director.
Old Business: A Dirigo Timberland update stated that their partners felt they would be all done cutting for maybe a couple of more years.
New Business:
-A sample Proxy Statement to be used by members not able to attend the annual meeting was circulated for discussion. Rather than have a general voting statement, David Clock suggested that we have a place for choices regarding different topics. Paul Saccoccia proposed that 2 different versions should be included for discussion at the annual meeting and it was agreed that we provide those versions with the agenda.
-Emergencies: A discussion took place about a small magnetic business card be created and distributed to all members of CPA of who to call on each pond in case of emergencies. While a 911 call can reach a central dispatch center, it was noted that East Carry, Otter, and Middle Carry Ponds should be accessed by the mountain road gate and asked for Upper Kennebec assistance and West Carry Pond should be accessed by the Spring Road and asked for Carrabasset Valley assistance.
In all instances, it was noted that whatever entrance gate is used, a person should open the gate, LOCK THE PIN IN THE OPEN GATE and preferably wait at the gate to direct the emergency responders to the correct camp.
Jim Saccoccia proposed that signs with similar information be posted at all gates. Samples of these proposed instructions will be provided at the annual meeting.
-Norm Kalloch brought up that the life flight helicopter landing site at WCP is overgrown and the sign is missing. Discussion will also take place about restoring this site to viable use.
-Rope Barrier situation on the Storey Road: David Clock brought the attendees up to speed as to the reason he placed a rope barrier across the Storey Road; constant ATV use in front of his camp and property destruction were his primary reasons. Maurice Belanger, whose camp lies beyond the Clocks asked that the barrier be taken down permanently as its presence restricts use of his property by he and his wife, service providers, emergency personnel as well as all of his friends that visit him. David agreed with his concerns but would not commit to taking down the barrier until he saw an elimination of traffic in front of his property. Discussion of signs telling people to turn around such as Dead End, U-Turn and Private drive were discussed.
Before agreeing to any solution or compromise, Clock wanted to consult his lawyer. The president will work with Clock to provide signs discouraging people from going in front of his property in hopes of reaching a solution to this problem.
Before the discussion began Clock handed the president a letter from his lawyer which was a response to a letter from CPA's lawyer, Donald Fowler that had been sent last September. The president refused to comment on the letter as he had no time to review it. A copy of the letter from Clocks lawyer and our lawyer's response will be included on our blog and with the minutes (both attached) from the directors meeting. There was no resolution to the barrier issue.
Click here to read PDF letter from Clock's Lawyer David Sanders to Walter Purda, June 13, 2019
Click here to read PDF response from CPA's Lawyer Donald Fowler to David Sander, June 24, 2019
Click here to read PDF letter from Clock's Lawyer David Sanders to Walter Purda, June 13, 2019
Click here to read PDF response from CPA's Lawyer Donald Fowler to David Sander, June 24, 2019
The meeting was adjourned at 12:00 PM
