Carry Ponds Association
Officer/Directors Meeting
June 28, 2014
In attendance: Leo Beane, Norm Kalloch, Sandy Runyon, Arthur
Bridges, Wanda Calder, Michele & Paul Saccoccia, Larry Stowell, Ted Gradie
and MaryEllen Royce.
Meeting was called to order by acting president Ted Gradie
at 9:03 a. m. at West Carry Pond.
Agenda items:
Roads:
T. Gradie asked the road commissioner designee Leo Beane if
he was willing to do the following:
ü
maintain the water bars with gravel as needed,
ü
remove the rocks when needed,
ü
organize the roadside mowing,
ü
accept input where road work needs to be done.
T. Gradie will work with the designee until the Annual
meeting August 4th when elections are held.
No action needed.
Immediate Grading:
L. Beane will be
bringing grader up over the East road and is willing to grade some obvious
places. He needs to know where there are
other places as he works his way to the west.
Please call 628.5371
to make suggestions.
Places noted that need work mentioned by attendees:
ü
Immediate grading Dickson Road at its junction
with Middle Road, where it has been widened by the paper company is rough and
is the responsibility of West Carry. So
noted.
ü
Hill by Randy Wright’s, may ask owner about
spruce tree that impedes roadway. So noted.
ü
Work on both Mass Pike and Storey Road. So
noted.
N. Kalloch moved that we not publish the revisions to
the Duties of the Road Commissioner until they are completed. Seconded by L.
Stowell. Passed.
Board of Directors Agenda and Meeting Minutes:
Should the agenda and meeting minutes of the Board of
Directors be published and given/sent/emailed to all members? Discussion
followed.
S. Runyon moved that
we post on the blog and send email only, (none USPS) of upcoming Board of
Directors meeting agenda and that members are invited. Seconded by L. Stowell. Passed.
S. Runyon moved that
the meeting minutes of the Board of Directors be made available on the blog and
through email, none by USPS. Seconded by
L. Stowell. Passed
Annual meeting agenda and minutes will still be sent to all
members through email and USPS after they have been reviewed and approved in a
reasonable time.
Report from Treasurer:
Nothing new from last financial report.
Paul Belanger submitted a bill for work on welding
additional bars on two gates.
The accounts listed in any financial report are for internal
use. If crises arises funds may be moved
around.
West Carry has $6,454 and EOM has $6,370 after tranfers from
both accounts into the contingency and administration accounts.
No action needed.
Report from Secretary:
Recent past records (1999-2013) have been placed in
notebooks in chronological order with an index stating, who was in office and
critical issues for the CPA. The secretary was charged with writing a policy or
addition to the job description on how, when and what will be transferred from
one secretary to the next. No
action needed.
Upcoming Annual Meeting:
ü
T. Gradie will be in contact S. Sperry for use
of tent. steve@sperrysails.com
508.736.4741
ü
E. Bridges will need assistance in managing the
food and supplies needed for pot luck lunch.
Two individuals have been identified who may help.
ü
Need three tables usually supplied by B. Smith. S
ü
Generator, coffee pot, all coffee supplies
donated by J. & W. Calder.
Newsletter and Blog
Is N. Kalloch “working” for the CPA as he maintains the
newsletter and works on the blog? Or
does N. Kalloch post his own blog and newsletter about CPA and pond news? Discussion followed. N. Kalloch has ownership of the blog, but
when questions come up about articles, he will defer to the president for
instructions. Ex: no commercials ads
will be posted in the newsletter.
Since the CPA uses the blog site to post upcoming Board of
Directors meetings and the minutes, and posts policies, by-laws and other
necessary business, who will take over posting if the current blog
administrator cannot do it?
L. Stowell moved that
in the event that the current blog administrator is unable to do the work, the
secretary will have access to fill-in. Seconded S. Runyon. Passed.
Otter Pond Access
CPA lock is on the Otter Pond gate. Soccoccia’s say CPA members are welcome to
launch boats and fish. The old culvert
area will not sustain truck traffic. Members using this passage with 4-wheelers
will do so only in an emergency. 1996 mandate says, “for emergency use
only.” Please adhere to this policy. M. Soccoccia said it is easier to launch a
boat coming in the other way anyway. No
action needed.
Gravel pits:
There is an old letter/document/deed stating the use of three
gravel pits for CPA use. It was one of
T. Dickson, Sr’s. deeds when land was sold to present day Wagner. W. Calder has been doing a deed search and
will continue. No action needed.
Historical Records:
The historical records are with T. Gradie and are in a 4
drawer filing cabinet. These will be
turned over to ME. Royce to put in chronological order. No action needed.
Policies and Procedures
Work by the P & P committee has been ongoing. Committee members include: W. Calder, L.
Stowell, T. Gradie, and S. Runyon.
Policies now being worked on include: blog/newsletter; ATV cards;
custody of documents; nominating and voting; rock rake; others will be added as
work progresses. When finalized they
will be presented to the membership for approval as in the past. As cautioned by W. Calder, some policies are
already in place, approved by the membership and thus should be cross-checked
with ongoing work. So noted.
It was moved and seconded to post S. Runyon as this committee’s
chair. Passed.
Meeting adjourned at 11:20.
Respectfully submitted,
MaryEllen Royce, Secretary
Carry Ponds Association
v
Minutes
have been submitted to the Directors and Officers for their corrections and
approval prior to distribution to members via the CPA blog.
